CHECKFLO – Your Company’s Check Mate!

 CHECKFLO – Your company’s check mate!

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Unclaimed Property • Escheatment

Manage Dormant Payments Under a Regulated Framework

Identify, notify, and reconcile unclaimed payments across checks, ACH, and digital payouts. Get audit-ready reporting, optional Dormant FBO custody, and compliant state filings.

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Who We Help

Finance & Treasury Teams Large volumes, tight controls, and clean reconciliation.
Payment Platforms Embed unclaimed workflows without building new infrastructure.
Insurance & Claims Handle returned checks, unclaimed benefits, and claimant address updates with full audit traces.
Gaming Companies Handle dormant winnings, unclaimed player payouts, and returned mail efficiently.
Rewards & Rebate Programs Manage unredeemed customer rewards, loyalty points, and expired rebates in one place.
Accounting Firms Serve multiple clients with clear audit trails.

A Complete Lifecycle

1
Detect Flag uncashed or returned payments using automated reports or uploaded bank data.
2
Notify Send due diligence letters or email notices before dormancy deadlines.
3
Manage Void, reissue, resend, and correct addresses with full audit history.
4
Safeguard Optionally hold unclaimed balances in a dedicated Dormant FBO for segregated custody and cleaner reconciliation.
5
Comply Generate state-ready unclaimed property and escheatment reports with NAUPA II exports.
6
Audit & Report Reconcile unclaimed property activities with full visibility — track mailings, returned items, and compliance status through detailed audit logs and reports.

Three Flexible Models

Client-Funded Accounts

  • Upload reconciliation files or bank status reports.
  • Auto-flag uncashed or returned checks.
  • Trigger letters, emails, and reissuance from the dashboard.
  • Export NAUPA II or request filing assistance.

FBO-Managed Programs

  • Funds held in your name under regulated bank custody.
  • Optional Dormant FBO for unclaimed balances.
  • Full visibility, reporting, and history in Checkflo.
  • Bank manages final escheatment; you stay in control.

Due Diligence Mailing

  • Generate and mail state-compliant owner notification letters before dormancy deadlines.
  • Include claim instructions, reissue forms, or payment options.
  • Track mailing status, returned mail, and proof of compliance.

FAQ

How does Checkflo's unclaimed property service integrate with our existing payment operations??Checkflo integrates with your current payment systems through API connections, file uploads, or direct bank reconciliation feeds. Whether you're using our FBO accounts or managing your own payment accounts, our platform automatically tracks payment status, flags dormant items, and manages the complete escheatment lifecycle without disrupting your existing workflows. Implementation typically takes 2-4 weeks depending on integration complexity.
What level of state filing support do you provide, and do you handle multi-state compliance?We offer three levels of filing support: self-service NAUPA II export for companies with internal compliance teams, assisted filing where we prepare reports for your review and submission, and full-service filing where we manage the entire process including state communications. Our system automatically applies the correct dormancy periods and requirements for all 50 states plus DC, ensuring compliance regardless of where your payees are located.
How do you ensure audit trail integrity and regulatory compliance throughout the escheatment process?Every action in our platform creates immutable audit logs with timestamps, user identification, and detailed transaction history. Our SOC 2 Type II certified environment maintains complete documentation from initial payment issuance through final state reporting. All due diligence communications, returned mail tracking, and claim processing activities are logged and exportable for regulatory examinations or internal audits.

Turn Unclaimed Property Into Controlled Property

Reduce risk, simplify reporting, and stay audit-ready across every payment type.
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